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Wellcare | Important PY2025 Medicare AEP Launch Dates – AHIP, ACT, First Looks

Wellcare | Important PY2025 Medicare AEP Launch Dates – AHIP, ACT, First Looks

Wellcare | Important PY2025 Medicare AEP Launch Dates – AHIP, ACT, First Looks
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Key Dates for PY2025 Medicare AEP Readiness – AHIP, ACT and First Looks

We are excited to announce that we are one week away from kicking off the Plan Year 2025 (PY2025) Annual Medicare Certification process!

In preparation for the PY2025 Medicare selling season, we want to provide you with some key dates to be aware of moving forward.

Key Dates – Plan Year 2025 (PY2025)

Please mark your calendars for the following important launch dates:

Date

Activity

June 24, 2024

2025 AHIP Medicare Training

·     New! Accessible through Centene Workbench within the Medicare Certifications section of the new Training menu.

·     Note: The last day to complete 2024 AHIP training is June 20.

July 15, 2024

2025 Wellcare First Look

·     Accessible through WellcareFirstLook.com

July 16, 2024

2025 Wellcare Annual Certification Training (ACT)

·     New! Accessible through Centene Workbench within the Required Training section of the new Training menu.

·     Note: Last day to complete the 2024 Wellcare ACT is June 21. Access to 2025 AHIP will continue to be available until July 12 and will resume on July 16.

Coming Soon!

2025 Required Annual Contract Recertification/Acknowledgement

·     Temporary Centene Workbench onboarding Blackout Period – dates forthcoming

Required component that must be completed to be deemed Ready to Sell for 2025.

For more information, contact a Pinnacle Financial Services representative today 1 (800) 772-6881 x7731 | sales@pfsinsurance.com

Contact a Pinnacle Representative if you have any questions.

1 (800) 772-6881 support@pfsinsurance.com

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Contact a Pinnacle Financial Service representative today for assistance.

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Wellcare | Important PY2025 Medicare AEP Launch Dates – AHIP, ACT, First Looks

Wellcare | DST-SEP Best Practices and Reminders

Wellcare | DST-SEP Best Practices and Reminders
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With AEP quickly approaching, we wanted to take this time to communicate some important reminders, best practices and eligibility requirements when it comes to Special Enrollment Periods (SEP).

As a reminder, an SEP is a time outside of the Initial Coverage Election Period (ICEP), Medicare Advantage Open Enrollment Period (MA OEP) and Annual Enrollment Period (AEP), during which a member can make changes (enroll in, disenroll from or switch) to their Medicare Advantage (MA) or Medicare Advantage Prescription Drug (MAPD) plans.

A DST-SEP may be granted to individuals who reside in an affected service area where a federal, state, or local government entity has declared a state of emergency, impacting individuals in a specific geographical area. The declaration allows for a one-time SEP, in the event an individual was unable to make an election during another qualifying election period.

Eligibility Requirements

An opportunity for a DST-SEP is ONLY available to beneficiaries who:

  • Reside, or resided at the start of the SEP eligibility period described in this guidance, in an area for which a federal, state or local government entity has declared a disaster or other emergency or they do not reside in an affected area but rely on help making healthcare decisions from one or more individuals who reside in an affected area; and
  • Were eligible for another election period at the time of the SEP eligibility period, and;
  • Did not make an election during that other valid election period due to the disaster or other emergency.

Wellcare will communicate any changes or updates to these SEPs, if necessary, when they become available.

Important Reminder

In order for a member to benefit from an SEP, the agent and member must both acknowledge that the beneficiary was impacted by the DST-SEP. Agents cannotassume that using the DST-SEP is compliant because the member resides in a county included in a disaster declaration; rather, the member must state what SEP was missed because of the disaster declared by FEMA or the state.

Please reach out to WellcareSEP@centene.com with any questions and visit the DST-SEP Landing Page to see all current DST-SEP information.

As always, thank you for your continued partnership!

For more information, contact a Pinnacle Financial Services representative today 1 (800) 772-6881 x7731 | sales@pfsinsurance.com

Contact a Pinnacle Representative if you have any questions.

1 (800) 772-6881 support@pfsinsurance.com

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Contact a Pinnacle Financial Service representative today for assistance.

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Wellcare | Important PY2025 Medicare AEP Launch Dates – AHIP, ACT, First Looks

Wellcare | Enhanced PCP Change Service, DST-SEP Updates, 24/7 Nurse Advice & More

Wellcare | Enhanced PCP Change Service, DST-SEP Updates, 24/7 Nurse Advice & More
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Important Updates and Reminders for Wellcare Agents

Welcome to the latest edition of Wellcare Insider, your source for important updates and reminders to help you provide excellent service and grow your business all year long.

Today’s edition has information on the following topics:

  • New! PCP Changes – Enhanced service options for making PCP changes
  • DST-SEP Updates – View our updated resource for pending & current SEPs
  • 24/7 Nurse Advice – Connect your members to Wellcare’s care advice line
  • Broker Resources – Bookmark these links for ongoing sales success

Set Your Members Up For Success!

New! PCP Changes Via Broker Support or Centene Workbench

We’ve recently expanded our service capabilities to accept PCP changes through Centene Workbench or by calling Broker Support, 866-822-1339.

Important Information

  • For the PCP change to be processed, the requesting broker must reflect as the Broker of Record for the member’s active policy.
  • Requests to retroactively change the PCP effective date should be directed to Member Services using the number on the back of your client’s member ID card.
  • Approved PCP changes will be effective on the 1st of the following month from the date the ticket was resolved in Centene Workbench. The new provider must be in the member’s network and accepting new patients.

Please review the Member PCP Change Request resource for details on required information for initiating a request and instructions on submitting a PCP change through Centene Workbench.

Access Centene Workbench through your Single Sign-On portal.

DST-SEP Updates

As a reminder, an emergency or disaster Special Enrollment Period (DST-SEP) may be granted to individuals that reside in an affected service area where a Federal, State or Local Government Entity has declared a State of Emergency impacting individuals in a specific geographical area. The declaration allows for a one-time SEP in the event an individual was unable to make an election during another qualifying election period.

Stay up-to-date with all the developments pertaining to DST-SEP declarations in your service areas. Our updated Special Enrollment Period (SEP) – FEMA / State Declarations resource provides links to all active state and Federal declarations, details on DST-SEPs pending compliance review and a listing of declarations expired within the last six months.

DST-SEP Guidelines

Agents should keep in mind the DST-SEP should not be used as a marketing tool to promote Medicare Advantage (MA) or Prescription Drug Plan (PDP) sales. Agents should never actively market this special enrollment period. The opportunity for a SEP is ONLY available to beneficiaries who:

  • Reside, or resided at the start of the SEP eligibility period, in an area for which a federal, state or local government entity has declared a disaster or other emergency, or they do not reside in an affected area but rely on help making healthcare decisions from one or more individuals who reside in an affected area; and
  • Were eligible for another election period at the time of the SEP eligibility period, and;
  • Did not make an election during that other valid election period due to the disaster or other emergency.

Should you have any questions regarding the DST-SEP application process, please reach out to your local Sales Leader. 

24/7 Nurse Advice Line

We understand that helping your members make informed health-care choices is an important part of being their trusted advisor. When members have questions about when, where or if they should seek care for a particular concern, connecting them with Wellcare’s 24/7 Nurse Advice Line is a safe and convenient resource for obtaining needed healthcare guidance.

Members may connect with nurse practitioners to discuss symptoms and get advice on what to do next, including:

  • Answers to questions about their health
  • Determining whether treatment from a doctor should be sought immediately

Members may call the Nurse Advice Line, 800-581-9952 (TTY: 711) anytime of the day or night. The number is also available on the back of the Member IDcard.

For more information, contact a Pinnacle Financial Services representative today 1 (800) 772-6881 x7731 | sales@pfsinsurance.com

Contact a Pinnacle Representative if you have any questions.

1 (800) 772-6881 support@pfsinsurance.com

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Contact a Pinnacle Financial Service representative today for assistance.

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Wellcare | Important PY2025 Medicare AEP Launch Dates – AHIP, ACT, First Looks

Wellcare | Important SEP Reminder for State Pharmaceutical Assistance Programs

Wellcare | Important SEP Reminder for State Pharmaceutical Assistance Programs
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Important SEP Reminder for State Pharmaceutical Assistance Programs

As a reminder, CMS guidelines permit a Special Election Period (SEP) for beneficiaries in qualified State Pharmaceutical Assistance Programs (SPAPs) under certain circumstances and in states where SPAPs are available. The chart below summarizes these qualifying SEP conditions:

Important Information & Recommendations

It is imperative that you take steps before enrolling a beneficiary using the SPAP SEP to confirm that the beneficiary meets the SPAP SEP’s eligibility requirements. The SPAP SEP is not available unless the beneficiary is enrolled in or is losing eligibility for coverage under a qualified SPAP.

We recommend that you take the following steps before enrolling a beneficiary using the SPAP SEP:

  • Explain that a qualified SPAP is a program offered by certain states to provide financial assistance for pharmaceutical expenses to Part D eligible residents and that the beneficiary may be eligible for a SEP if the beneficiary is enrolled in a qualified SPAP or is losing eligibility for coverage in a qualified SPAP.
  • Provide the beneficiary with the list of qualified SPAPs. See the list of qualified SPAPs below.
  • Confirm that the beneficiary can attest to meeting the eligibility requirements based on the list of qualified SPAPs.
  • If the beneficiary attests to meeting the eligibility requirements for an SPAP SEP, check that the beneficiary resides in one of the states listed below that have a qualified SPAP. In the event that the beneficiary does not reside in one of the states listed below with a qualified SPAP, check to see whether the beneficiary recently moved from one of the states listed below with a qualified SPAP and is therefore losing SPAP eligibility.

Qualified SPAPs

The following are qualified SPAPs:

  • Delaware: Delaware Prescription Assistance Program
  • Indiana: HoosierRx
  • Maine: Maine Drugs for the Elderly and Disabled
  • Maryland: Maryland Senior Drug Assistance Program
  • Massachusetts: Prescription Advantage
  • Missouri: MoRx
  • New Jersey: NJ Pharmaceutical Assistance to the Aged & Disabled Program; NJ Senior Gold Discount Card Program
  • New Mexico: New Mexico Medical Insurance Pool
  • New York: Elderly Pharmaceutical Insurance Coverage Program (EPIC)
  • Pennsylvania: Pharmaceutical Assistance for the Elderly
  • Rhode Island: Rhode Island State Pharmaceutical Assistance to the Elderly (RIPAE)
  • Texas: Texas Kidney Health Care Program
  • Vermont: Vpharm
  • Wisconsin: SeniorCare

Please refer to the SEP section in the CMS Enrollment and Disenrollment Guidance, Medicare Advantage (MA) (Section 30.4), for detailed descriptions of the various types of SEPs and their eligibility criteria.

For more information, contact a Pinnacle Financial Services representative today

1 (800) 772-6881 x7731 | sales@pfsinsurance.com

Contact a Pinnacle Representative if you have any questions.

1 (800) 772-6881
support@pfsinsurance.com

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Contact a Pinnacle Financial Service representative today for assistance.

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Wellcare | Important PY2025 Medicare AEP Launch Dates – AHIP, ACT, First Looks

Wellcare | 48-Hour Scope of Appointment Rule Reminder

Wellcare | 48-Hour Scope of Appointment Rule Reminder
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Helping members make informed choices about their healthcare coverage is a win-win objective for all sales encounters. As a reminder, the 2024 CMS Final Rule outlines the requirement regarding a 48-hour waiting period between the signing of the Scope of Appointment (SOA) form and the actual meeting or call with the beneficiary. This period gives the beneficiary time to consult resources that help them make the best decisions regarding their coverage options.

The 48-hour waiting period went into effect September 30 and applies to all 2024 Medicare Advantage and Prescription Drug Plan selling activities.

Exceptions to the 48-Hour Rule

CMS has identified two exceptions to the 48-hour rule:

  1. SOAs that are completed during the last four days of a valid election period (AEP, ICEP, IEP, SEP, MA OEP, etc.) for the beneficiary.
  2. Unscheduled in person meetings (walk-ins) initiated by the beneficiary, including inbound calls.

Guidelines for the 48-Hour Rule Application

Please take a few moments to review the guidelines for determining whether the 48-hour SOA applies and common scenarios providing more detail on determining the correct course of action:

Common Scenarios

A beneficiary calls you to inquire about a plan:

  • You conduct a telephonic presentation and enrollment, the 48-hour rule does not apply.
  • You schedule an in-home appointment, the 48-hour rule does apply.

A beneficiary approaches your informal event and wants information about the plan:

  • You meet with them in the moment, at the event, the 48-hour rule does notapply.
  • You schedule an in-home appointment with them, the 48-hour rule does apply.

A beneficiary approaches you at the end of your formal event and wants information about the plan:

  • You meet with them in the moment, at the event site, the 48-hour rule does notapply.
  • You schedule an in-home appointment with them, the 48-hour rule does apply.

You call a beneficiary from a lead provided by the plan (e.g. cross-sell lead), a Consent to Contact (C2C) card, or are returning a voicemail message:

  • You conduct a telephonic presentation and enrollment, the 48-hour rule does not apply.
  • You schedule an in-person appointment, the 48-hour rule does apply.

As a general rule, agents should not arrive at a beneficiary’s home to conduct a presentation without a Scope of Appointment having been captured at least 48 hours in advance.

Please reach out to your local Sales Leader should you have any questions about the 48-Hour SOA rule.

As always, thank you for your continued partnership!

For more information, contact a Pinnacle Financial Services representative today

1 (800) 772-6881 x7731 | sales@pfsinsurance.com

Contact a Pinnacle Representative if you have any questions.

1 (800) 772-6881
support@pfsinsurance.com

Contact Us

Contact a Pinnacle Financial Service representative today for assistance.

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Wellcare | Important PY2025 Medicare AEP Launch Dates – AHIP, ACT, First Looks

Wellcare | Sales Compensation

Wellcare | Sales Compensation
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Wellcare Realigns Health Risk Assessment Program Effective

April 1, 2024

To support quality improvement, retention, and effectuation initiatives, Wellcare will change its payment of all D-SNP and C-SNP Health Risk Assessments (HRAs) to effectuation versus submission effective April 1, 2024.

This change applies to D-SNP and C-SNP HRAs completed in both Ascend and Sunfire on or after April 1 and for members with an effective date of May 1 and forward. Additionally, Wellcare will update its administrative payment amounts effective on the same date.

Key Change Highlights 

WellCare’s new plan will change the current administrative payment amounts to:

  • $150 for Special Needs Plans (D-SNPs and C-SNPs) HRA completion payments on effectuated members for 1099 partners.
  • Removal of payment for non-SNP HRA completion.

HRAs can be completed up to 90 days after the application submission date. 

Learn More

For HRA program questions, please take a few moments to view our helpful HRA Announcement Video and Transcript and review the HRA Program Realignment FAQ.

If you have additional questions about this change, please contact your local Sales Leader.

For more information, contact a Pinnacle Financial Services representative today

1 (800) 772-6881 x7731 | sales@pfsinsurance.com

Contact a Pinnacle Representative if you have any questions.

1 (800) 772-6881
support@pfsinsurance.com

Contact Us

Contact a Pinnacle Financial Service representative today for assistance.

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